September 24, 2012 update: If you are using Transaction Pro Importer 5.0 please review this updated blog post here.
In this post we will provide an overview of how to import estimates into QuickBooks using Transaction Pro Importer. On the first screen of Transaction Pro you will select the browse button to select your import file. In this example we are using the sample import files that are installed with the program and are located in c:\my documents\01 Transaction Pro Importer 4.0\sample files We will also select an import type of estimates. Then select the options button if you want to select any options.
On the file contents screen you will see the data in your import file in a grid format. Select the next button.
The next screen in Transaction Pro Importer is the mapping screen. If the map does not load select the load map button and navigate to the following file: c:\my documents\01 Transaction Pro Importer 4.0\estimate map.dat Required QuickBooks Fields are depicted in red in the first column (Customer, RefNumber, Item). Select the next button to continue.
This next screen shows how the data will be mapped to your QuickBooks fields. The QuickBooks fields are listed at the top of the grid and the data follows in rows immediately below. Review this data to make sure that data is mapped correctly. Select the next button.
On the last screen of Transaction Pro you select how any new items that do not exist in your QuickBooks company file will be set up by making selections from the drop down menus. Select the finish button to start the import.
Advanced tips and options:
To add additional fields to the Transaction Pro Importer mapping (shipping, handling, discount and tax) or to allow for multiple items on one row select the eCommerce option (see screens hot below). We have a blog post which discusses this in more detail at http://blog.baystateconsulting.com/index.php/2010/10/13/invoice-and-sales-receipt-imports-into-quickbooks-ecommerce-features/
There are also many other options that you might want to consider reviewing which are highlighted in yellow below. All of these options are discussed in detail in the help file that comes installed with Transaction Pro Importer. To access the help file select the help file on any of the pages within Transaction Pro Importer or press the F1 function key while Transaction Pro Importer is open.